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Business Process and Model Notation Workspace Template (BPMN)
Business Process and Model Notation Workspace Template (BPMN)

With Ardoq’s Business Process and Model Notation (BPMN) workspace template, you can effectively map business processes to living data.

Kristine Marhilevica avatar
Written by Kristine Marhilevica
Updated over a week ago

How to Connect Your Top-Level Process Map to Living Data With Ardoq

Ardoq’s new Business Process and Model Notation (BPMN) workspace template includes:

  • The 60 most common BPMN types as component types (ie. gateways, services, start and end events).

  • The 2 most common BPMN reference types: Sequence Flow (i.e. next step) and Message Flow (for example, email to capture approval process)

  • A flexible metamodel

For examples of this in action, check out the following presentation for inspiration.

What Is BPMN and Why Should I Be Using It

Simply put, BPMN is often the best modeling notation for business processes. To help you quickly document your top-level business processes in Ardoq, we have provided this BPMN Workspace Template

Suggestions: Support Digital Business Execution by providing insight across interconnected, dynamic information on all aspects of your business by mapping top-level business processes to Strategy to Capabilities to Application to Data to Teams to People. As part of this, Ardoq supports business process modeling by:

  • Providing the top-level process map of an organization

  • Defining process definitions at levels needed to show value flow (often termed L1, L2, L3)

  • Modeling how those top-level processes interconnect with Capabilities, Applications, Information, etc

  • Block Diagram and Swimlane views are optimal techniques for presenting top-level business processes across interconnected, dynamic information

Drive Value in Your Organization With Actionable Insights

Successful digital execution means quickly adapting your business processes as your business strategy continuously evolves. To do this you must always maintain an up-to-date understanding of how people, information, and applications realize your processes

Interconnect your top-level processes with your Capabilities, Applications, and Information with this BPMN workspace template Ardoq’s data-driven graph technology allows you to attribute your top-level processes to things like risk and cost based on the connected systems, projects, or even people. Bring your processes to life and start spending more time driving value through actionable insights.

  • Instantly visualize your top-Level processes across interconnected, dynamic information on all aspects of the business

    • Define or import process definitions at levels needed which show value flow (often termed L1, L2, L3)

    • Model how those top-level processes interconnect with Capabilities, Applications, Information, etc

    • Ardoq will automatically create interactive context-driven Presentations

  • Swift execution and actionable insights

    • See how your processes are implemented. Determine the impact of process change by maintaining how those processes are implemented and who is responsible for them.

How to Get Started With the New BPMN Workspace Template:

1. Log into the Ardoq app and go to Home.

ardoq login

2. Click on Create new and select Workspace.

ardoq workspace

3. Under Business, go to the Choose button under the Business Process Model and Notation (BPMN) template.

ardoq business

4. Name the workspace and click Save.

ardoq name workspace

How to Start Creating a BPMN Process in This Template

1. To start creating a BPMN process, first, create a BPMN process this acts like a diagram name, where you can create other BPMN components as children. Use Grid Editor to give a name and select Type BPMN Process

ardoq bpmn process

2. Select your new BPMN Process and use the Grid Editor to create its child components such as Start Events, End Events, Gateways, etc.

ardoq grid editor

3. Create a Start Event using the Grid Editor. Make sure to select the correct type. Repeat this step to create other components.

ardoq start event

4. Once the components have been created, use predefined references such as Sequence Flow to connect the components. Inside the Grid Editor select the References tab where you can create references between components. You will need to select Source, Reference, and Target.

*Note - BPMN also comes with Message Flow reference which can be used for Data or other BPMN components.

ardoq bpmn components

5. Once references are created, select Start Event and then change to Swimlane view to view the flow.

ardoq swimlane

How to Group Components by Roles (BPMN Lane by Roles)

To group BPMN tasks, Events, Gateways, and other components, you need to create a Roles workspace and then references between Roles and BPMN components.

1. Create Role workspace

ardoq bpmn lane by roles

2. Rename the Roles GDPR workspace to Roles and select Save.

ardoq edit workspace properties

3. Add Roles to the workspace using the Grid Editor.

ardoq roles

4. Create a reference called “Owns” in the Roles workspace. To do this, select the Roles workspace, then go to the Sidebar Menu. Select Workspace, and then select Manage reference types and then, Save.

ardoq reference
ardoq reference owner

4. Create References from Role to BPMN components using Owns Reference type and do this for all the BPMN components.

*Please note that you will have to do this for all of the components in the BPMN model for example A role owns a gateway, end event, etc.

ardoq start event
ardoq create reference

Once the References are created, use Perspectives to group by Reference and enable Reference formatting. Save this Perspective and click Apply before closing. Please note that to group by reference under Perspectives, you will need to have all the relevant workspaces open. For example, if you are grouping by Roles, then both the Roles and BPMN both workspaces need to be open.

1. Select Start Event in BPMN process, then select Perspective and Manage.

ardoq select start event

2. Navigate to the formatting Tab to enable text labels on references or components

ardoq formatting

3. Select Group Tab and group by Reference Roles

ardoq select group tab

4. Select Workspace “Roles”, Type “Owns” and Direction “Outgoing”. This is to say From Roles Workspace select Owns Reference which is Outgoing Direction.

ardoq select workspace role

5. Save this Perspective, Apply, and Close

ardoq save perspective

6. Click on Start Event again and under Swimlanes you will see it is grouped by Roles which creates a Lane as per BPMN notation.

click start event

How to Enable Display Text for References

This is when you have gateways and would like to view Yes or No on relevant references in Swimlane view

1. First, edit the Sequence Flow reference. Right-click on the Sequence Flow and select Edit properties.

edit properties

2. Type Yes under Display Text and click Save.

type yes

3. Change the Perspective Formatting for references from “Reference Type” to “Display Text or Reference Type”. To do this, first select Manage under Perspectives in the Sidebar Menu.

sidebar menu

4. Select the Formatting tab. nder Label Formatting, change the reference to Display Text or Reference Type. Then select Apply & Close.

select formatting tab
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